CASE STUDY

Streamlining Procurement for Agile Retail & Manufacturing

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Industry

Retail & Manufacturing

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Ecosystem

Oracle Fusion SCM Cloud & WMS Cloud Manufacturing

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Metrics

Streamlined Processes, Enhanced Visibility, Increased Agility

Business Challenge

A leading retail and manufacturing organization operated with a disjointed procurement process characterized by cumbersome manual steps. Lacking an integrated system, procurement teams relied on spreadsheets, email, and disparate systems, leading to limited visibility into spend and supplier performance, inefficient requisition and purchase order processes, difficulty in managing contracts and ensuring compliance, suboptimal supplier collaboration and inability to quickly adapt to changing market conditions.

The organization wanted to fully automate key modules, gain full visibility into procurement activities, and quickly adapt to changing conditions.

Solution Implemented

Karolium implemented a comprehensive procurement solution encompassing Requisition Management, PO Management, Catalog Management, Contract Management, and Supplier Portal Management. The solution integrated Oracle Fusion SCM Cloud and Oracle WMS Cloud Manufacturing ecosystem and provided:

Automated Requisitioning: Streamlined creation and approval of purchase requisitions, reducing manual effort and accelerating the process.

Automated PO Generation: Automatic creation of purchase orders from approved requisitions, minimizing errors and improving efficiency.

Centralized Catalog Management: A centralized repository for product and service information, ensuring consistent data and simplifying purchasing decisions.

AI-Powered Contract Management: Automated analysis to extract key details and insights from contracts

Robust Contract Management: Automated contract creation, tracking, and compliance monitoring, ensuring favorable terms and minimizing risk.

Supplier Portal: Dedicated supplier portal facilitating seamless communication, collaboration, and information sharing.

AI-Powered Best Option Analysis: The system analyzes current contracts and market data to identify potentially more favorable terms or alternative partnerships, helping the hospital optimize its agreements.

Multi-Level Approval Workflows: Flexible and configurable approval workflows based on predefined rules, ensuring proper authorization and compliance.

Business Outcome

By implementing the Karolium procurement solution, the retail and manufacturing organization transformed its procurement operations into a strategic asset, delivering improved relationships with key suppliers. The business now responds quickly to changing market conditions and maintain a competitive edge through:

Streamlined Processes: Automation of key tasks reduced manual effort and accelerated the procurement cycle, improving overall efficiency.

Enhanced Visibility: Real-time visibility into spending patterns, supplier performance, and contract compliance enabled better decision-making and risk management.