Karolium Transforms Transportation for a Leading Auto Manufacturer
Karolium built a custom solution for a leading auto manufacturer to automate fleet assignments, freight management, and document validation, achieving a 95% reduction in missed or delayed assignments.
95%
Reduction in Missed or Delayed Assignments
Client Overview
Client is a leading auto-manufacturers, who is in the process of transitioning from a completely manual approach to a fully automated process. The client operates within a dynamic ecosystem, relying on third-party fleets and engaging with over 100 leading transport vendors. Their fleet comprises over 10,000 vehicles, facilitating more than 500 dispatches daily.
Challenges Faced
Dispatch Assignment and Communication Challenges
Daily load assignment to 500+ dispatches via manual email communication.
Transporters’ acceptance or denial process mainly relies on emails/calls, leading to delays and missed participation.
Vehicle details sharing by transporters occurs post-acceptance via email
Document Validation Burden
Security personnel face challenges in validating documents (e.g., Driving License, Vehicle Registration, Pollution Certificates) before gate entry and exit, adding complexity to the process.
Complex Freight Revision Process
Managing daily fuel price fluctuations across regions.
Determining appropriate rates based on monthly averages and seeking approvals through a multi-layer process.
Loading the latest freight rates into the ERP system adds another layer of complexity to the process.
Limited Customer Visibility
Customers, especially auto-dealers, experience minimal visibility into their consignment status, affecting overall satisfaction.
Fleet Chaos at Plant Entrance
Excessive wait times and chaos among fleet drivers at the plant entrance to secure priority entry
Solution Implemented
Karolium delivered a comprehensive, fully automated solution to tackle the encountered challenges from start to finish.
1. AI-First Predictive Intelligence
Karolium’s AI engine combined real-time factory floor data with dynamic demand signals to generate highly accurate manufacturing lead-time predictions.
Automated Fleet Assignment
Streamlined load assignment to different transporters. Vendor portal for load acceptance/denial with notifications. Load acceptance triggers vehicle-assignment with necessary document uploads.
Seamless Integration and Adaptability
Karolium Integration: Zero Code platform, seamlessly integrated with the client’s ERP. Flexibility and Adaptability: Workflow-based approach allows easy adaptation to future changes without downtime.
Operational Streamlining
Auto Document Validation: Automated validation of driving licenses, vehicle registrations, and other essential documents. Auto Appointment Creation: Dedicated timeslots for each load to streamline entry and exit processes. Security Portal: A dedicated portal for security personnel with pre-checked documents, easing entry and exit validations.
Comprehensive Dashboards
Multiple Dashboards: Admin, Vendor/Transporter, and Gatekeeper dashboards for efficient monitoring
Enhanced Visibility
Complete Visibility: GPS and sensor integration for real-time fleet visibility.
Automated Freight Management
Automated Freight Rate Calculation: Monitors fuel rates, notifies users for freight rate approval. Integrated with ERP for seamless rate updates.
Key Outcomes and Results
After implementing the Karolium solution, the auto manufacturer achieved a 95% reduction in missed or delayed assignments, along with the following key benefits:
Streamlined Fleet Assignment
Automated load assignment, transporter acceptance and denial, notifications, and vehicle assignment helped reduce manual coordination and delays.
Improved Plant Entry & Exit
Automated appointment creation with dedicated time slots, along with a security portal with pre-checked documents, helped streamline vehicle movement through the plant.
Faster Document Validation
Automated validation of driving licenses, vehicle registrations, pollution certificates, and other required documents helped simplify the verification process before gate entry.
Real-Time Fleet Visibility
GPS and sensor integration provided real-time visibility into fleet movements, supported by dedicated dashboards for administrators, transporters, and gatekeepers.
